UKMi Communications Subgroup Terms of Reference

Purpose

  • Help facilitate and ensure robust methods of communication for the UKMi network.
  • Maintain and keep under regular review current methods of communication to ensure they are fit for purpose. These include:
    • From UKMi to members.
    • From members to UKMi.
    • Between UKMi members.
    • From UKMi to external organisations.
    • From external organisations to UKMi.
  • Responsibility for managing register of UKMi members.
  • Develop robust data management processes and ensure UKMi complies with all information governance requirements.

Membership

  • Experienced pharmacy professionals working in an NHS medicines information or advice service.
  • Representation from across the other UKMi subgroups is invited.
  • Short-life working groups may be formed to complete particular pieces of work or projects which may involve inclusion and assistance of non-members.
  • There is no fixed membership term.
  • Regular attendance at meetings is expected. If an individual is repeatedly unable to attend, the Chair will confirm whether they are willing or able to continue as a member of the subgroup.

Meetings

  • The subgroup will meet at least quarterly via MS Teams.
  • A quorum of the chair plus two others is required for decision making. 

Governance

  • If needed, proposed decisions may be confirmed via email/discussions following a meeting..The Chair will attend UKMi Executive meetings and agree the group’s workplan with the UKMi Exec.

Last Reviewed: March 2025